IdData.inID Card Data Collection Software
Collect Student Details & Photos Online
Making ID cards is easy — collecting the data is the hard part. IdData.in by Data Click Education moves the whole process online: schools, colleges, companies and institutes add details and photos through their own login, and the ID card vendor downloads clean, print-ready data.
What is an ID card data collection system?
Names come in different spellings, photos arrive in every size on WhatsApp and Excel sheets keep changing hands — that is how ID card projects go wrong. An ID card data collection system replaces all of this with one standard online form and one clean export.
IdData.in gives every school, college, company or institute its own secure login. They add member details and photos in one place; the ID card vendor then downloads Excel and photos that are ready for printing.
Everything in one ID card data collection software
ID card form (student ID card form)
Add, hide, rename or reorder fields such as class, roll number, date of birth, blood group and mobile number. Fast Save & Next entry for long lists.
Student photo collection
Take photos with the phone camera or upload from the gallery. Crop and adjust, clean the background, and let large photos shrink automatically so uploads stay fast.
ID card data management
Organise members into classes, courses or batches. Search, edit, delete and mark records verified before printing.
Registration & data entry system
A simple student registration and data entry system with auto numbering and photo naming — nothing to install.
Excel + photo export
Download a clean Excel sheet and a ZIP of photos with matching names — for everyone or batch by batch.
Separate secure logins
Each institution sees only its own data. A vendor sees only the institutions they created.
How online ID card data collection works
Vendor creates a login
The ID card print shop creates a login for the school, college or company.
Institution adds details and photos
Staff enter each member in the ID card form, class by class, from a phone or computer.
Verify the records
Mark checked records as verified so only correct data is printed.
Download and print
Download Excel and photos, then generate ID cards in bulk with the ID card software.
Works for every kind of ID card
Frequently asked questions
What is ID card data collection software?
It is an online tool where schools, colleges, companies and other organisations submit each member details and photo through a simple login, so the ID card maker can download clean, print-ready data.
How do I collect student details and photos for ID cards?
Create a login for the school or college, add classes and enter students with photos in the ID card form. The data can then be downloaded as an Excel sheet and a photo ZIP.
Can the ID card form be filled on mobile?
Yes. The data entry form works on phones and computers, so staff (or students, when the institution shares the login) can add details and photos from anywhere — the phone camera can be used for photos.
Is there a free demo of the data collection system?
Yes. You can start a free demo of the online portal without paying — plans start at ₹299 per month after the demo.
What do I get after the data is collected?
A clean Excel file with all submitted details and a ZIP of photos named to match, ready to import into ID card software.
Explore more ID card solutions
Ready to make ID cards faster?
Download the demo, practise with free dummy data and watch the training videos — or start a free online data collection demo.